Privacy Policy
Timelabs respects the confidentiality of anyone who uses this website and Timelabs Online Applications.
Timelabs provides its service to you subject to the Timelabs software and services terms of service and this Privacy Policy, which shall be considered a part of the Terms of Service. We reserve the right to change this Privacy Policy anytime. We gather important information from our customers and visitors. We publish this Privacy Policy to communicate how we gather and use information about our customers & visitors, how we protect it, and how you can participate in its protection.
We require those people who register to use a Timelabs online applications (the "Services") to give us contact information. Depending on the services chosen, we ask for contact and account information, such as name, company name, address, phone number, e-mail address, password and the number of users in the organization who will be using the Services, in addition to financial and billing information, such as billing name, address and credit card number (for online payments). When you express interest in additional information, when you register for the Services, or after you become a user, we may ask for additional personal information, such as title, department name, fax number or additional company information, such as annual revenues, number of employees or industry. You can opt out of providing additional information by not entering it when asked.
Timelabs does not scatter or share customer e-mail addresses, except as noted in its Terms of Service, or as may be required by law. We collect this information to set up the Services for individuals and their organizations. We may also use the information to contact customers and prospects to further discuss their interest in our company, the Services we provide and ways we can improve them, and to send information such as announcements of promotions and events regarding our company or partners. We may also e-mail a customer newsletter and updates about the Services or the company.
All financial and billing information that we collect through the Site is used only to check the qualifications of prospective customers and to bill for the Service. This billing information is not used by us for marketing or promotional purposes. We use a third-party intermediary (payment gateway) to manage the online payment processing. This intermediary is just a link in the distribution chain, and is not permitted to store, retain, or use the information provided, except for the sole purpose of online payment processing. Other third parties, such as content providers, may provide content on the web Site but they are not permitted to collect any information nor does Timelabs.in share user information with these parties. If a user selects to use our referral service for informing a friend about our site, we ask them for the friend's name and email address. Timelabs.in will automatically send the friend a one-time email inviting them to visit the site. Timelabs.in does not store this information.
Timelabs customers use Timelabs online applications to host data and information. Timelabs will not review, share, distribute, print, or reference any such data except as provided in the Timelabs Terms of Service, or as may be required by law. We will view or access individual records only with your permission (for example, to resolve a problem or support issue). Of course, users of the Services are responsible for maintaining the confidentiality and security of their user registration and passwords. Timelabs may also collect certain information from visitors to a Timelabs Web site and customers of the Services, such as Internet addresses. This information is logged to help diagnose technical problems and to administer the Timelabs Web site and Services in order to constantly improve quality. We may also track and analyze non-identifying and aggregate usage and volume statistical information from visitors and customers and provide such information to third parties.
Cookies
When any customers and visitors interact with our Website we try to make that experience easy and meaningful. When you come to our Web site, our Web server sends a cookie to your computer. Cookies are Session files that Web browsers place on a computer's hard drive. They help us to authenticate clients and provide timesaving shortcuts and preferences. Timelabs uses a persistent encrypted cookie, if the client requests, to save and retrieve individual authentication information as well as other per-client device preferences. When a visitor follows a link to the Timelabs Web site from an affiliate or promotion, Timelabs stores information about that affiliate or promotion in a session cookie. Acceptance of these cookies is optional. Timelabs issues a mandatory session cookie to each user of the Services only to record encrypted authentication information for the duration of a specific session. If you reject this cookie, access to and usage of the Services will be denied.
Third Party Sites
The Timelabs Web site and online applications contain links to other Web sites. Timelabs is not responsible for the privacy practices or the content of these other Web sites. Customers and visitors must check the policy statement of these others Web sites to understand their policies. Customers and visitors who access a linked site may be disclosing their private information. It is your responsibility to keep such information private and confidential.
Security
Timelabs has security measures in place for the Services to help protect against the loss, misuse and alteration of the data under Timelabs control. When the Services are accessed using Microsoft Internet Explorer versions 5.5 or higher, data encryption technology protects information to help ensure data is safe, secure and available only to you. Timelabs also implements an advanced security method based on dynamic data and encoded session identifications and hosts the Services in a secure server environment using a firewall and other advanced technology to prevent interference or access from outside intruders. Finally, Timelabs requires unique user names and passwords that must be entered each time a customer logs on. These safeguards help prevent unauthorized access, maintain data accuracy and ensure the appropriate use of data.
Opt-Out Policy
Timelabs offers you a means to choose how we may use information you provided. If, at any time after registering for information or ordering the Services, you change your mind about receiving information from us or about sharing information with third parties, send us a request specifying your new choice. Send your request to info@timelabs.in.
FaceKiosk App – Data collection, usage and management
A modern, AI-powered face recognition solution designed for organizations of all sizes with minimal setup with a simple user interface that works efficiently across single or multiple locations.
The collection, processing, storage, sharing, and retention of face data is explained in the privacy policy under the following sections:
- Face Data We Collect
- How We Use Face Data
- Disclosure and Sharing of Face Data
- Face Data Retention and Deletion
- Face Data Security and User Rights
1. Face Data We Collect
The app processes and collects:
- Camera images captured during employee face enrolment.
- A cropped facial image encoded in Base64 format.
- Numerical facial templates, called face embeddings, generated from the captured image. These are 512-value numerical representations of facial features.
- Temporary face-detection information, including face position, head angle, and eye-open probability, used for image quality and liveness checks.
- The employee code and employee name associated with the enrolled face data.
The app does not collect or access the device’s Face ID system or Secure Enclave.
2. How We Use Face Data
Face data is used only for workforce attendance functions:
- Enrolling an employee for face-based attendance.
- Confirming that exactly one clear face is visible during enrolment or attendance.
- Creating a numerical face embedding on the device.
- Comparing a newly generated embedding with enrolled employee embeddings.
- Identifying or verifying the employee.
- Recording the employee’s attendance after a successful match.
- Synchronizing enrolled face data with authorized attendance kiosk devices belonging to the same organization.
- Allowing an authorized administrator to remove an employee’s face registration.
Face data is not used for advertising, marketing, user profiling, analytics, credit decisions, or tracking users across apps or websites.
3. Disclosure and Sharing of Face Data
Face data is not sold, rented, used for advertising, or shared with unrelated third parties.
Face detection and facial-template generation are performed on the device using locally executed facial detection and machine-learning components.
The enrolled facial image and numerical face embeddings are transmitted over the network to the employer’s configured attendance server. They are stored:
- In the app’s private local database on the authorized kiosk device; and
- On the organization’s configured backend server.
Face data may be processed by contracted infrastructure providers only when necessary to host and operate the attendance service. Such providers act as service providers and are not permitted to use face data for their own purposes.
4. How long is face data retained
Face data is retained only while the employee remains enrolled in the organization’s face-attendance system or until the organization requests its deletion, whichever occurs first.
When an authorized administrator deletes an employee’s face registration:
- The face image and face embeddings are removed from the active server records within 1 day.
- The data is removed from the kiosk’s local database immediately or during its next successful synchronization.
- Any residual backup copies are permanently removed within 30 days.
Face images captured only for unsuccessful recognition or quality checks are processed temporarily and are not intentionally retained.
Additional Information
Any Questions regarding this Privacy Policy or the security practices of the Services should be directed to Timelabs Security Administrator by e-mailing info@timelabs.in.
