Awarded And Recognized TravelDesk Software

Entitlement-Driven Travel
Smart, Simple, Seamless

Control rising travel costs
Automate approvals
Boost employee experience

Connect with our experts

Grade-Aware Travel Management: From Entitlements to Approval Workflows All in One HRMS

Enable structured grade-band entitlements and automated workflows—from travel requests to booking approvals—all within your HRMS.
Allow HR and Finance teams to automate travel entitlements, requests, approvals, and bookings—seamlessly, digitally, and per-grade.

Why Modern HR Teams need Grade-aware
Traveldesk Solutions in HR Software

In today’s dynamic business environment, where corporate travel is frequent and varied, relying on spreadsheets or email approvals leads to delays, higher costs, and policy breaches. Manual travel workflows result in policy breaches (up to 30% of spend) and heavy admin burdens.

A fully integrated grade-aware travel management system within HRMS isn’t luxury—it’s essential - for precision, compliance, employee satisfaction and AI based advanced spend analytics.

Why Organizations Need It

Rising Travel Costs

According to the Global Business Travel Association (GBTA), corporate travel spending worldwide is expected to cross $1.5 trillion by 2027. Without proper control, travel becomes one of the top overheads for organizations.

Policy Compliance Challenges

Research by CFO Insights shows that nearly 30% of corporate travel expenses are out-of-policy when processes are manual.

Time Savings

Automating travel management can reduce administrative workload by up to 40%, allowing HR and finance teams to focus on strategic tasks.

Employee Retention

A smooth travel experience increases employee satisfaction and reduces stress during work trips, indirectly boosting retention.

Powerful Features that Simplify Travel Management

End-to-End Travel Management

Employees can raise travel requests for local, domestic, or international trips.
Bookings are available for flights, trains, buses, and hotels.
Travel assistants can manage bookings for employees at best corporate costs.

Role-Based Access

Employees – submit travel requests and choose travel options.
Travel Assistants – manage bookings, coordinate tickets, hotels, and itineraries.
Approvers (Manager / HOD / Accounts Head) – review, approve, or reject travel requests with a single click.

Grade-Based Travel Policies

Define rules based on employee grade or designation.
Assign facilities such as travel class (Economy, Business), hotel category, daily allowances, etc.
Ensure compliance with company travel policies while maintaining flexibility.

Multi-Level Approval Workflow

Configure hierarchical approvals (M1, M2, M3, etc.) for travel requests.
Real-time notifications for both employees and managers.
Transparent tracking of approvals reduces delays and eliminates manual follow-ups.

Travel Types & Modes

Supports Local, Domestic, and international travel types.
Travel mode – Flights, trains, Self-driven vehicles, Cabs, any other local transport.
System automatically enforces policy rules based on grade and eligibility.

Why HR & Finance teams love this module

Switching to a performance management system boosts efficiency and brings added benefits

1 Cost Optimization
Automated policy enforcement and grade-based booking rules prevent unnecessary spending, helping organizations save significantly on travel budgets.
2 Improved Compliance & Control
With pre-defined approval workflows and audit-ready digital records, HR and Finance teams gain stronger control and visibility over corporate travel expenses.
3 Operational Efficiency
Paperless requests, automated approvals reduce administrative workload, allowing HR and travel teams to focus on strategic initiatives rather than manual coordination.
4 Transparency & Accountability
Every request, approval, logged digitally, ensuring transparency, reducing disputes, and enhancing accountability across departments.
5 Faster Approvals, Zero Delays
Multi-tier approval workflows with real-time notifications eliminate bottlenecks, ensuring employees receive tickets and accommodations on time.
6 Enhanced Employee Productivity & Satisfaction
By reducing travel-related hassles, employees spend less time on logistics and more time focusing on core work—leading to higher morale and better retention.
7 Scalability for Growing Businesses
As organizations expand across locations, Timelabs Travel Desk adapts easily to handle larger teams, multiple geographies, and diverse travel requirements.
8 Data-Driven Insights
Comprehensive reports and analytics help management identify cost patterns, negotiate better vendor deals, and make informed decisions to optimize future travel.