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Appointment Letter Format

Last updated on: 2026-03-31

Introduction

This Appointment Letter Format is a free, professionally written HR document template for Indian organizations. It provides a complete and legally sound appointment letter covering all essential elements including the employee's designation, department, date of joining, CTC breakup, probation period, work location, reporting structure, notice period clause, and terms of employment. Suitable for issuing appointment letters to permanent employees, contractual staff, and probationary joiners across all industries. HR managers can quickly customize this template to match their company's policies and branding, ensuring every new hire receives a clear, formal, and compliant appointment letter from day one. Ideal for IT companies, manufacturing units, startups, retail chains, and enterprises of all sizes in India.

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