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Confirmation Letter

Last updated on: 2026-03-31

Introduction

This Employee Confirmation Letter template is a free, professionally drafted HR document for Indian organisations. It is issued at the end of a probation period to formally confirm an employee's transition from probationary to permanent employment status. The template covers all key elements including the employee's name, designation, department, probation completion date, confirmation effective date, revised salary or benefits (if applicable), updated terms of employment, and notice period for permanent staff. HR managers can use this format for standard probation completion, extended probation confirmation, or conditional confirmation with performance improvement notes. Suitable for all industries and company sizes, this fully customisable confirmation letter ensures your organisation follows a formal, legally sound, and consistent process for confirming new employees in India.

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